Any exhibiting company that dismantles or vacates their exhibit space prior to 4:30pm, or any exhibit space that is not occupied before 7:29am on the day of the show, will forfeit their priority status, exhibit space, and will not be allowed to participate in the early registration process the following year. The Wine & Weed Symposium can opt to reassign the booth space at their sole discretion.
Exhibitor cancellations must be submitted in writing via email or via USPS postmarked to the attention of Samantha Stephey, no later than the following dates to be eligible to receive a refund.
All final payments for Exhibitor Booth Space are due by June 14, 2023. Any assigned booth space(s) not paid in full will be in Breach of the Exhibitor Agreement and considered 'forfeited' and will be re-assigned at the Wine & Weed Symposium's sole discretion. Your eligibility for a refund will remain as dictated by the following schedule:
Submit all cancellations in writing to: email@example.com or Wine & Weed Symposium, C/O Samantha Stephey, 155 Foss Creek Circle, Healdsburg, CA 95448. Wine Industry Network and the Wine & Weed Symposium are not responsible for notices that are not received.
The Wine & Weed Symposium retains exclusive intellectual property rights including to all printed material, art, content or other images, the sponsorship program, program presentations, and the trade show. Any editorial use or commerce conducted other than as agreed to with Wine & Weed Symposium representatives in writing is a direct abuse and violation of intellectual property rights held by the Wine Industry Network. These restrictions also pertain to any sales or promotional use of any audio, visual, or other technological reproduction or capturing of any aspect of the Wine & Weed Symposium unless written authorization from the Wine Industry Network is obtained in advance.
Wine Industry Network and the Wine & Weed Symposium shall not be liable for loss or damage that results from "acts of god", natural disasters, weather conditions, strikes, lockouts, labor disputes, embargoes, disruption of utility services, public authority, governmental restrictions, governmental regulations, governmental controls, judicial orders, public enemy, acts of terrorism or war, hostile governmental action, civil commotion, fire, casualty, unforeseen occurrence, national / state / county / city-wide emergencies or any other event that renders the performance of the Wine & Weed Symposium impracticable or impossible. If any of these events occur, the Wine & Weed Symposium reserves the right, in its sole discretion, to modify, reschedule, or cancel the Wine & Weed Symposium and/or any associated events. If any of these events occur, performance by the Wine & Weed Symposium shall be excused without liability or obligation to anyone.
No one under 21 years of age will be permitted in the exhibit areas or sessions where alcohol is being provided unless accompanied by a parent or legal guardian. Identification by a photo i.d. may be required at any time during the Wine & Weed Symposium as deemed necessary.
No medicated or live THC products are allowed to be consumed, gifted, sold, or distributed on the grounds of the Hyatt Regency Sonoma Wine Country.
Reproduction of any part of the Wine & Weed Symposium in any form, including the Wine & Weed Symposium logo and other graphics, electronic publication or presentation, without advance written consent from Wine Industry Network or presenting speaker (when applicable), is strictly prohibited. All presentations of any form are exclusive and released only to the Wine & Weed Symposium and its audio recording contractor. Any participant presenting any material for which copyright and/or trademark laws apply is solely responsible for adhering to such laws.
The Wine & Weed Symposium provides a forum for the presentation, discussion and publication of research and technological developments for the promotion of education in winemaking, cannabis farming, grapegrowing, marketing and finance. The Wine & Weed Symposium does not endorse the products, services, views or opinions of either its members, exhibitors, speakers or other delegates. No endorsement by the Wine & Weed Symposium or Wine Industry Network of any kind should be inferred.