2017 Exhibitor Kit

Table-Top Provisions & Display Rules

The following will be provided per each 6 ft. wide x 30 in. deep table-top exhibit:

  • 6' x 30" Table-Top, with white skirting
  • (2) Symposium Passes - All Access includes Symposium, Lunch, & Networking Social = $295 Value Ea.
  • (2) Chairs
  • (1) Program Guide & Web Site Listing
  • Free Venue Parking

A Non-Cannabis Consumption Event

This is a NON-CANNABIS CONSUMPTION event. Exhibitors are not allowed distribute, sell or consume any medicated or live THC products on the grounds of the Hyatt Vineyard Creek.

Display Rules

Your table-top exhibit space does not extend beyond the table surface. No other display items are allowed on the floor beside, in front of, or behind the table without written permission. Display space is limited to the surface of the table, and at a maximum of 4 ft. high (except for products displayed in their normal operating position).

Tabletop Height: Exhibit fixtures, signage, products, etc. must be placed on top of the table. Flame resistant signs or banners reaching a maximum of 6 ft. in length by 30 in. in height may be hung from the front of the table to reach the floor.

Exhibitors may be asked to remove any display items not in compliance with these guidelines.

Exhibits Map

Hyatt Vineyard Creek - Santa Rosa

140 Railroad Street
Santa Rosa, CA 95401

Exhibitor Parking

Due to ongoing construction at the event venue, PARKING IS LIMITED – ARRIVE EARLY to insure you get a parking space within the Hyatt Vineyard Creek's parking areas. Overflow parking is available off-site.

The Hyatt will also be providing free valet parking for the first 60 cars – the valet parking pickup / drop-off is located just outside the Hyatt's lobby.

Please view the map below to help find additional parking.

Exhibitor Loading & Unloading

There are parking spaces next to the exhibitor loading area, in the south-east corner of the main parking lot. We suggest that you arrive early and park in this lot.

Schedule / Setup & Take-Down Hours

All table-top exhibits must be completely setup and ready for display by the time check-in opens at 7:30am.


  • Thursday, August 3rd
    7:00am — 7:30am


  • Thursday, August 3rd
    4:45pm — 5:30pm

Schedule For the Day

  • Attendee Check-In
    7:30am - 8:45am
  • Opening Remarks from California Senator Mike McGuire & Cannabis 101
    8:45am - 10:00am
  • Keeping it Legal: What You Can & Can't Do
    10:00am - 10:45am
  • The Business of Cannabis: Farming for Dollars & More...
    11:00am - 11:45am
  • Lunch
    11:45am - 1:00pm
  • From Wine to Weed
    1:00pm - 2:15pm
  • Why Wine & Weed Make Great Business Partners
    2:30pm - 3:30pm
  • Networking Social & Wine Tasting
    3:30pm - 4:45pm

Exhibitor Staff - Name Badges

All Exhibitor Staff must be pre-registered. You can pick up your name badge at the Pre-Registered Check-in area between 7:00am – 8:45am.

Please bring your printed tickets (or smart phone with ticket) with you. If you do not have your ticket with you, but you have pre-registered, we can also find your name in the system.

**If you do not have a Exhibitor Name Badge you will not be allowed within the Symposium room or table-top exhibit area, and you will not be allowed to set-up your table-top exhibit space.

SOLD OUT EVENT - No additional badges will be available at the door.

Lunch: 11:45am - 1:00pm

Enjoy a beautiful outdoor buffet lunch in the Knights Valley Garden specially prepared by the Hyatt Vineyard Creek Chef (included with your ticket price).

Summer caponata salad with roasted zucchini, red onions, tomatoes, olives, and basil

Field green salad with artichokes, tomatoes, shaved fennel, and white balsamic vinaigrette

Grilled herb marinated chicken breast with chicken jus and parsley – sun dried tomato pistou

Oven roasted salmon fillet with sautéed baby spinach and lemon-caper sauce

Quinoa Pilaf

Steamed garden vegetables

Fresh fruit tartlet

Hotels & Travel

View Hotel & Travel Information

LODGING ALERT: The Wine & Weed Symposium has received reports that unauthorized companies, such as Global Housing & Lodging Services – HLS Global, or may pose as the official housing vendors for the Wine & Weed Symposium. These companies are not affiliated with the Wine & Weed Symposium. For your own protection, please exercise caution when making hotel and travel arrangements with such entities. The Wine & Weed Symposium only guarantees hotel room rates, availability, benefits and protection for reservations made directly through the Hyatt Vineyard Creek Santa Rosa. If you choose to book with a vendor not endorsed by the Symposium, please verify its credentials first and independently confirm that your reservations have been made and will be honored by directly contacting your chosen hotel.

Social Media - URLs

Item Description

The Wine & Weed Symposium will be utilizing social media marketing channels (Twitter, Facebook & Instagram) to build awareness & promote the show. Make sure you follow us and help spread the word by sharing and re-posting information via your social media channels.

Trade Show Best Practices

We’ve prepared a few simple points for you and your team to insure this event (and all trade shows) prove as effective as possible.

Best Practices PDF